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BYLAWS OF
LAKEVILLE COMMUNITY ASSOCIATION, INC.
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TABLE OF CONTENTS
| ARTICLE III | BOARD OF DIRECTORS |
| Section One | Number, Qualification and Nomination |
| Section Two | Appointment/Election |
| Section Three | Removal and Vacancies |
| Section Four | Meetings |
| Section Five | Notice |
| Section Six | Quorum |
| Section Seven | Compensation |
| Section Eight | Indemnification |
| Section Nine | Unanimous Consent by Directors |
| Section Ten | Powers and Duties |
| Section Eleven | Order of Business |
| Section Twelve | Presumption of Assent |
| ARTICLE IV | OFFICERS |
| Section One | Officers |
| Section Two | Election and Term of Office |
| Section Three | Removal |
| Section Four | Vacancies |
| Section Five | President |
| Section Six | Vice-President |
| Section Seven | Treasurer |
| Section Eight | Secretary |
| Section Nine | Assistant Treasurers and Assistant Secretaries |
| Section Ten | Compensation |
| ARTICLE V | COMMITTEES |
| ARTICLE VI | CONTRACTS, CHECKS, DEPOSITS AND FUNDS |
| Section One | Contracts |
| Section Two | Checks, Drafts, or Orders for Payment |
| Section Three | Deposits |
| Section Four | Gifts |
| ARTICLE VII | MISCELLANEOUS |
| Section One | Books and Records |
| Section Two | Fiscal Year |
| Section Three | Waiver of Notice |
| ARTICLE VIII | AMENDMENTS |
| Section One | Power of Directors to Amend Bylaws |
| Section Two | Power of Members to Amend Bylaws |
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BYLAWS OF
LAKEVILLE COMMUNITY ASSOCIATION, INC.
a Non-Profit Corporation
Lakeville Community Association, Inc. (the "Association"), is the association
referred in the Declaration of Covenants, Conditions and Restrictions for
Lakeville filed or to be filed in the Official Public Records of Real Property of
Harris County, Texas (the "Declaration"). Terms used in these Bylaws shall have
the same meanings given to them in the Declaration unless otherwise specifically
provided herein. In the event of any conflict between the terms and provisions of
these Bylaws and the Declaration, the Declaration shall control.
ARTICLE I
OFFICES
Section One.Principal Office. The principal office of the Association in
the State of Texas shall be located 2030 North Loop West, Suite 100, in the City of
Houston Harris County, Texas 77018.
Section Two. Other Offices. The Association may have such other offices either
within or without Harris County, Texas as the Board of Directors may determine or
as the affairs of the Association may require from time to time.
ARTICLE II
MEMBERS, MEETINGS AND VOTING RIGHTS
Section One. Members. Each Owner of a Lot in Lakeville shall be a Member of
the Association and such membership shall terminate automatically when such
ownership ceases. Upon the transfer of ownership of a Lot, the new Owner
thereof shall, concurrently with such transfer, become a Member of the
Association. No Member shall have any right or interest in the assets of the
Association, including, without limitation, any right to distribution of assets
in the event of the liquidation, dissolution or winding up of the Association,
whether voluntary or involuntary. There shall be two (2) classes of membership in
the Association, as provided in the Declaration. Class B membership shall cease
and be converted to Class A membership as provided in the Declaration.
Section Two. Member in Good Standing. "Member in Good Standing" shall mean
and refer to Declarant and (a) a Member who is not delinquent in the payment of
any assessment levied by the Association against his Lot, or any interest, late
charge costs, or reasonable attorney`s fees added to such assessment under the
provisions of the Declaration or as provided by law, (b) a Member who does not
have any condition of his Lot which violates any provision of the Declaration,
which has progressed to the stage of a certified demand for compliance by the
Association, or beyond, and which remains unresolved as of the date of
determination of the Owner’s standing, and (c) a Member who has not failed to
comply with all terms of a judgment obtained against the Member by the
Association, including the payment of all sums due to the Association by virtue
of such judgment. A Member who is not in good standing is not entitled to vote at
any meeting of the Members of the Association. No formal action by the Board of
Directors to suspend the voting rights of a Member who is not in good standing is
required.
Section Three. Voting Rights. Each Member other than Declarant shall be entitled
to one (1) vote per Lot owned on each matter submitted to a vote of the
Members. Declarant shall be entitled to five (5) votes per Lot owned on each
matter submitted to a vote of the Members. With the exception of Declarant, no
Owner shall be entitled to vote at any meeting of the Association until such
Owner has presented evidence of ownership of a lot in the subdivision to the
Secretary of the Association. In the event that ownership interests in a lot
are owned by more than one (l) Member of the Association such Members shall
exercise their right to vote in such manner as they may among themselves
determine, but in no event shall more than one (l) vote be cast for each Lot.
Such Members shall appoint one of them as the Member who shall be entitled to
exercise the vote of that Lot at any meeting of the Association. Such
designation shall be made in writing to the Board of Directors and shall be
revocable at any time by actual written notice to the Board. The Board shall be
entitled to rely on any such designation until written notice revoking such
designation is received by the Board. In the event that a lot is owned by more
than one (l) Member of the Association, and no single Member is designated to
vote on behalf of the Members having an ownership interest in such Lot, then the
Members exercising the vote for the Lot shall be deemed to be designated to vote
on behalf of the Members having an ownership interest in the Lot. All Members of
the Association may attend meetings of the Association and all Members may
exercise their vote at such meetings either in person or proxy. Fractional vote
and split votes will not be permitted. The decision of the Board of, Directors as
to the number of votes which any Member is entitled to cast based upon the number
of Lots owned by him, shall be final.
Section Four. Annual Meetings. After the election of the First Elected Board
as provided in Article III, Section 2, of these Bylaws, an annual meeting of the
Members shall be held at the principal office of the Association or at such other
place as may be designated in writing by the Board in the month of May of each
year on the day and at the hour specified in the notice, for the purpose of
electing Directors and for the transaction of such other business as may come
before the meeting.
Section Five. Special Meetings. Special meetings of the Members may be called at
any time by the President, a majority of the Board of Directors, or Members in
Good Standing representing not less than twenty percent (20%) of the Lots in the
Subdivision.
Section Six. Place of Meeting. The Board of Directors may designate any place
within Harris County, Texas as the place of meeting for any annual meeting or for
any special meeting called by the Board of Directors. If no designation is made
or if a special meeting be otherwise called, the place of meeting shall be the
principal office of the Association; but if all of the Members in Good Standing
shall meet at any time and place in Harris County, State of Texas, and consent to
the holding of a meeting, such meeting shall be valid without call or notice, and
at such meeting any corporate action may be taken.
Section Seven. Notice of Meetings. Notice stating the place, day, and hour of
any meeting of Members shall be delivered either personally, by mail, by
facsimile or by email to each Member entitled to vote at such meeting, not less
than ten (10) nor more than (60) days before the date of such meeting, by or at
the direction of the President or the Secretary. Notice by mail may include a
printed notice in the Association`s newsletter so long as copies of the
newsletter are mailed to all Members within the time period specified herein.
The purpose or purposes for which the meeting is called shall be stated in the
notice. Notice to a Member by facsimile or email must be sent to the facsimile
number or the email address provided to the Association in writing by that
Member. If mailed, the notice of a meeting shall be deemed to be delivered when
deposited in the United States mail addressed to the Member at his address as it
appears on the records of the Association, with postage thereon prepaid. If
faxed, the notice of a meeting shall be deemed to be delivered as of the date and
time reflected in the written confirmation that the facsimile was successfully
transmitted. If Emailed, the notice of meeting shall be deemed to be delivered
as of the date and time shown on a confirmation that the email was transmitted
or, if the Association`s email system does not provide such a confirmation
the date and time shown on a confirmation that the email was opened.
For the purpose of determining Members entitled to notice of a meeting, the
membership of the Association shall be determined at the close of business on the
date that is seven (7) days prior to the date the notice of meeting is first given.
Section Eight. Unanimous Consent. Any action required by law to be taken at a
meeting of the Members, or any action that may be taken at a meeting of Members,
may be taken without a meeting if a consent in writing, setting forth the action
to be taken shall be signed by all of the Members entitled to vote with respect
to the subject matter thereof.
Section Nine. Quorum. The presence at a meeting of Members entitled to cast.
or of Proxies or absentee ballots entitled to cast one-tenth (1/10th) of the
votes of the Members shall constitute a quorum for any action except as otherwise
provided in the Articles of Incorporation, the Declaration or these By-Laws. If
however, such quorum shall not be present or represented at any meeting, a
majority of the members present may adjourn and reconvene the meeting from time
to time subject to the same notice requirement, and the required quorum at the
subsequent meeting shall be one-half (1/2) of the required quorum at the
preceding meeting. No subsequent meeting shall be held more than 60 days
following the preceding meeting.
Section Ten. Proxies. At any meeting of Members, a Member in Good Standing may
vote by proxy executed in writing by the Member or by his duly authorized
attorney-in-fact. Proxies shall be filed with the Secretary of the Association
at or before the appointed time of each meeting of the Association. All proxies
shall be revocable unless expressly provided therein and shall automatically
terminate upon conveyance by the Owner of his Lot.
Section Eleven. Majority Vote. Except as otherwise provided by law, in the
Declaration or in these Bylaws, all action to be taken or authorized by the
Members shall be deemed validly taken or authorized upon the approval of a
majority of the votes entitled to be cast by the Members in Good Standing
present, or represented by proxy, at a meeting at which a quorum is present.
Section Twelve. Cumulative Voting. At all meetings of the Association,
cumulative voting shall not be permitted.
Section Thirteen. Record Date. The record date for determining the Members
entitled to vote at a Members meeting shall be the close of business on the day
preceding the date of the meeting.
ARTICLE III
BOARD OF DIRECTORS
Section One. Number, Qualification and Nomination. Until the meeting at which
the First Elected Board is elected the Board of Directors shall consist of three
(3) persons; thereafter, the Board of Directors shall consist of five (5)
persons. Until the election of the First Elected Board none of the Directors
need be Members of the Association. Thereafter, a Director must be a Member in
Good Standing of the Association or the representative of a corporation or other
entity which is a Member in Good Standing of the Association. With the exception
of Declarant, not more than one (l) representative of a corporation or other
entity that is Member in Good Standing may serve on the Board at any given time.
Nominations for election to the First Elected Board shall be made by the
Appointed Board. Nominations may also be made from the floor at the First
Meeting of the Members of the Association. Thereafter, nominations for election
to the Board of Directors shall be made by a nominating committee, if such a
committee is appointed by the Board and from the floor at the annual meeting of
the Members of the Association.
Section Two. Appointment/Election. The Declarant identified in the Declaration
shall Appoint, dismiss and reappoint all of the members of the Board of Directors
until the First Meeting of the Member of the Association is held in accordance
with the provisions of this section and a Board of Directors is elected. Any
Board of Directors appointed by Declarant (the "Appointed Board") may engage the
Declarant or any entity, whether or not affiliated with Declarant, to perform the
day to day functions of the Association. The First Meeting of the Members of the
Association shall be held when called by the Appointed Board upon no less than
ten (10) and no more than fifty (50) days prior written notice to the Members.
Such written notice may be given at any time but must be given not later than
thirty (30) days after the seventh (7th) anniversary date of the recording of the
Declaration. The "First Elected Board" shall be elected at the First Meeting of
the Members of the Association. Two (2) Directors shall elected for a term of
three (3) years each; two (2) Directors shall be elected for a term of two (2)
years, and one (1) Director shall be elected for a term of one (1) year.
Thereafter at the annual meeting of the Members, the Members shall elect the
number of Directors necessary to fill the positions of the Directors whose terms
have expired at the time of the annual meeting, each to serve a term of three (3)
years. Members may cast, in respect to each vacancy, as many votes as they are
entitled to exercise under the provisions of these Bylaws. The nominee receiving
the highest number of votes shall be elected. All votes shall be cast by written
ballot unless there is only one (1) candidate for a particular position, in which
the candidate may be elected by acclamation.
Section Three. Removal and Vacancies. Except for a member of an Appointed
Board who may be removed at the discretion of the Declarant,. If a Director
(other than a Member of the Appointed Board) ceases to be a Member in Good
Standing, his position on the Board shall cease upon the expiration of thirty
(30) days from the date of written notice thereof by the Association, unless
within such thirty (30) day period the Director shall be reinstated as a Member
in Good Standing. Vacancies in the Board of Directors caused by reasons other
than removal shall be filled by the remaining Directors. A Director elected or
appointed to fill a vacancy created on the Board shall serve for the unexpired
term of his predecessor. Any directorship to be filled by reason of an increase
in the number of Directors shall be filled by election at an annual meeting of
Members or at a special meeting called for such purpose. The Directors elected
to fill such newly created position shall serve for the term that would bring
about the distribution of Directors as described in Section Two of this Article
III.
Section Four. Meetings. A regular or special meeting of the Board of Directors
may be called by or at the request of the President or any two (2) Directors. The
person or persons authorized to call meetings of the Board may fix any place,
within Harris County, Texas, as the place for holding any meeting of the Board.
Section Five. Notice. Notice of any special meeting of the Board of Directors
shall be given at least three (3) and not more than thirty (30) days prior to the
date of the meeting by written notice delivered personally or sent by mail,
telegram facsimile or email to each Director at his address as shown by the
records of the Association. If mailed, such notice shall be deemed to be
delivered when deposited in the United States mail in a sealed envelope so
addressed, with postage thereon prepaid at the address of the Director according
to the records of the Association. If notice is given by telegram such notice
shall be deemed to be delivered when the telegram is delivered to the telegraph
company. Notice by facsimile or email must be sent to the facsimile number or the
email address provided to the Association in writing by that Director. If notice
is given by a facsimile, such notice shall be deemed to be delivered as of the
date and time reflected in the written, confirmation that the facsimile was
successfully transmitted. If emailed, the notice of meeting shall be deemed to
be delivered as of the date and time shown on a confirmation that that email was
transmitted or, if the Association`s email system does not provide such a
confirmation, the date and time shown on a confirmation that the email was
opened. Any Director may waive notice of any meeting before or after the meeting
by signed written waiver. The attendance of a Director at any meeting shall
constitute a waiver of notice of such meeting, except where a Director attends a
meeting for the express purpose of objecting to the transaction of any business
because the meeting is not lawfully called or convened. The business to be
transacted at the meeting must be specified in the notice or waiver of notice of
any special meeting.
Section Six. Quorum. Manner of Acting. A majority of the Board of Directors
shall constitute a quorum for the transaction of business at any meeting of the
Board. The acts approved by a majority of those present at a duly called meeting
at which a quorum was present shall constitute the acts of the Board, unless the
act of a greater number is required by law or by these Bylaws. The Directors may
vote at any meeting of Directors by proxy executed in writing.
Section Seven. Compensation. Directors Shall not receive any compensation for
their services, but shall be reimbursed for reasonable expenses incurred while
serving in such capacity.
Section Eight. Indemnification. The Association shall indemnify a Director who
was, is or is threatened to be named as a defendant or respondent in a proceeding
to the extent indemnification is consistent with Section 2.22A, of the Texas
Non-Profit Corporation Act, as such section now exist or may hereafter be amended.
Section Nine. Unanimous Consent by Directors. The Directors shall have the
right to take any action without a meeting which they could take at a meeting by
obtaining the written approval of all of the Directors. Any actions so approved
shall have the same effect as though taken at a meeting of the Directors.
Section Ten. Powers and Duties. All of the powers, authority and duties of
the Association existing under the Texas Non-Profit Corporation Act, the Texas
Property Code, the Declaration and these Bylaws shall be exercised exclusively by
the Board, its agents, contractors or employees, subject only to approval by
Members when such is specifically required by law, the Declaration or these Bylaws.
Section Eleven. Order of Business. At meetings of the Board of Directors,
business shall be transacted in such order as from time to time the Board may
determine. At each meeting of the Board of Directors, a Chairman shall be
chosen by the Board from among the Directors present to preside over the
meeting, The Secretary of the Association shall act as Secretary of the
meetings of the Board of Directors, but in the absence of the Secretary, the
presiding officer may appoint any person to act as Secretary of the meeting.
Section Twelve. Presumption of Assent. A Director of the Association who is
present at a meeting of the Board of Directors at which action on any matter is
taken shall be presumed to have assented to the action unless his dissent shall
be entered in the minutes of the meeting or unless he shall file his written
dissent to such action with the person acting as Secretary of the meeting before
the adjournment thereof or shall forward such dissent by registered mail to the
Secretary of the Association immediate after the adjournment of the meeting.
Such right to dissent shall not apply to a Director who voted in favor of such
action.
ARTICLE IV
OFFICERS
Section One. Officers. The officers of the Association shall be a President,
one or more Vice-Presidents (the number thereof to be determined by the Board of
Directors), a Secretary, a Treasurer, and such other officers as may be
determined in accordance with the provisions of this Article. The Board of
Directors may elect or appoint such other officers, including one or more
Assistant Secretaries and one or more Assistant Treasurers, as it shall deem
desirable, such officers to have the authority and perform the duties prescribed,
from time to time, by the Board of Directors. The functions of the Treasurer,
Secretary and Assistant Treasurers and Assistant Secretaries, if any, may be
delegated to any authorized agent or agents of the Association by the vote of the
Board of Directors.
Section Two. Election and Term of Office. The officers of the Association
shall be elected annually by the Board of Directors immediately following, or as
soon it is practical after, the adjournment of the annual meeting of the Members
of the Association. New offices may be created and filled at any meeting of the
Board of Directors. Each officer shall hold the office until his successor shall
have been duly elected and shall have been qualified.
Section Three. Removal. Any officer elected or appointed by the Board of
Directors may be removed by the Board of Directors whenever in its judgment the
best interests of the Association would be served thereby, but such removal shall
be without prejudice to the contract rights, if any, of the officers so removed.
Section Four. Vacancies. A vacancy in any office, because of death, resignation,
removal, disqualification, or otherwise, may be filled by the Board of Directors
for the unexpired portion of the term.
Section Five. President. The President shall be the principal executive
officer of the Association and shall, in general, supervise and control all of
the business and affairs of the Association. He shall preside at all meetings
of the Members. He may sign, with the Secretary or any other proper officer of
the Association authorized by the Board of Directors, any deeds, mortgages,
bonds, contracts, or other instruments that the Board of Directors has authorized
to be executed, except in cases where the signing and execution thereof shall be
expressly delegated by the Board of Directors or by these Bylaws or by statue to
some other officer or agent of the Association; and, in general, he shall perform
all duties incident to the office of President and such other duties as may be
prescribed by the Board of Directors from time to time.
Section Six. Vice-President. In the absence of the President or in the
event of his inability or refusal to act, the Vice-President(s) shall perform the
duties of the President, and when so acting, shall have all the powers of
and be subject to all the restrictions on the President. Any
Vice-President shall perform such other duties as from time to time may be
assigned to him by the President or by the Board of Directors. If more than one
Vice-President is elected the Board of Directors shall designate who is First
Vice-President, who is the Second Vice-President, etc. The Authority to act for
the President shall vest to the Vice-Presidents in the order of their numerical
designation by the Board of Directors, or, if none by the chronological order of
their election as Vice-Presidents.
Section Seven. Treasurer. If required by the Board of Directors the
Treasurer shall give a bond for the faithful discharge of his duties in such sum
and with such surety or sureties as the Board of Directors shall determine. He
shall have charge and custody of and be responsible for all funds and securities
of the Association, receive and give receipts for monies due and payable to the
Association from any source whatsoever, and deposit all such monies in the name
of the Association in such banks, trust companies, or other depositories as shall
be selected by the Board of Directors, and, in general, perform all the duties
from time to time as may be assigned to him by the President or by the Board of
Directors.
Section Eight. Secretary. The Secretary shall keep the minutes of the
meetings of the Members and of the Board of Directors in one or more books
provided for that purpose, see that all notice are duly given in accordance with
the provisions of these Bylaws or as required by law; be custodian of the
corporate records and of the seal of the Association and see that the seal of the
Association is affixed to all documents, the execution of which on behalf of the
Association under its seal is duly authorized in accordance with the provision of
these Bylaws; keep a register of the address of each Member, and in general
perform all duties incident to the office of Secretary and such other duties as
from time to time may be assigned to him by the President or by the Board of
Directors.
Section Nine. Assistant Treasurers and Assistant Secretaries. If required by
the Board of Directors, the Assistant Treasurers shall give bonds for the
faithful discharge of their duties in such sums and with such sureties as the
Board of Directors shall determine. The Assistant Treasurers and Assistant
Secretaries, in general, shall perform such duties as shall be assigned to them
by the Treasurer or the Secretary or by the President or by the Board of Directors.
Section Ten. Compensation. Officers of the Association shall not receive
any compensation for their services but shall be reimbursed for reasonable
expenses incurred while serving in such capacities. This provision shall not
preclude the Board from employing a Director or officer as an employee of the
Association nor preclude the Board from contracting with a Director or officer
for the management of the subdivision.
ARTICLE V
COMMITTEES
In addition to the committees provided for in the Declaration and these Bylaws
the Board of Directors may designate one or more committees, each of which shall
consist of two (2) or more Members, which committees, to the extent provided in
said resolution, shall have and exercise the authority delegated to it by the
Board of Directors of the Association; but the designation of such committee and
the delegation thereto of authority shall not operate to relieve the Board of
Directors or any individual Director of any responsibility imposed on it or him
by law.
ARTICLE VI
CONTRACTS, CHECKS, DEPOSITS AND FUNDS
Section One. Contracts. The Board of Directors may authorize any officer or
officers, agent or agents of the Association, in addition to the
officers so authorized by these Bylaws, to enter into my contract or execute and
deliver any instrument in the name and on behalf of the Association, and such
authority may be general or confined to specific instances.
Section Two. Checks, Drafts, or Orders for Payment. All checks, drafts, or
orders for the payment of money, notes, or other evidences of indebtedness issued
in the name of the Association shall be signed by such officer or officers, agent
or agents of the Association and in such manner as shall from time to time be
determined by resolution of the Board of Directors. In the absence of such
determination by the Board of Directors, such instruments shall be signed by the
Treasurer or any Assistant Treasurer and countersigned by the President or a
Vice-President of the Association.
Section Three. Deposits. All funds of the Association shall be deposited from
time to time to the credit of the Association in such banks, trust companies, or
other depositories as the Board of Directors may elect.
Section Four. Gifts. The Board of Directors may accept on behalf of the
Association any Contribution, gift, bequest, or devise for the general purposes,
or for any special purpose, of the Association.
ARTICLE VII
MISCELLANEOUS
Section One. Books and Records. The Association shall keep correct and
complete books and records of account and shall also keep minutes of the
proceedings of its Members, Board of Directors, and committees having any of the
authority of the Board of Directors, and shall keep at the registered or
principal office a record of the names and addresses of the Members of the
Association. All books and records of the Association may be inspected by and
at the expense of any Member, or his agent or attorney, at a reasonable time upon
the submission of a written request stating a proper purpose of the request.
Only the books and records relevant to the stated purpose of the request need be
made available for inspection.
Section Two. Fiscal Year. The fiscal year of the Association shall begin on the
first day of January and end on the last day of December each year.
Section Three. Waiver of Notice. Whenever any notice is required to be given
under the provisions of the Articles of Incorporation or the Bylaws of the
Association, a waiver thereof in writing signed by the person or persons entitled
to such notice, whether before or after the time stated therein shall be deemed
equivalent to the giving of such notice.
ARTICLE VIII
AMENDMENTS
Section One. Power of Directors to Amend Bylaws. Prior to the election of
the First Elected Board the Bylaws of this Association may be amended repeated or
added to, or new Bylaws may be adopted, by the vote or written consent of
a majority of the members of the Board of Directors.
Section Two. Power of Members to Amend Bylaws. After the election of the First
Elected Board, the Bylaws of this Association may be amended, repealed or added
to, or new Bylaws may be adopted by the vote or written consent of a majority
of the Members in Good Standing present in person or by proxy at a meeting duly
called for that purpose at which a quorum is present.
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